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Effective January 15, 2012
Emergencies, crimes, injuries, accidents, and severe weather can occur without warning at any time. This emergency response plan outlines a framework for determining appropriate responses and includes contacts and protocols for a variety of emergency circumstances. In the event of that an emergency or crisis is confirmed at a Union Institute & University center, the designated university emergency response administrator or team at the affected center will activate the appropriate emergency plan to ensure the safety of students, faculty, staff, and visitors. In an emergency situation, all members of the UI&U community are expected to follow the directions of staff and or local authorities.
The following positions have been designated with responsibility for emergency assessment and notification at each UI&U location. A back-up position has been designated at most locations.
The key to surviving any emergency is to remain calm and carry out a plan of action appropriate to the emergency. Members of the Union Institute & University community are encouraged to familiarize themselves with layout of their center and all emergency procedures, so that they will know what to do in an emergency or crisis situation. Every member of the university community has a role in making Union Institute & University a safe environment. In a true emergency—act! The following general procedures are applicable to all Union Institute & University locations.
UI&U has designated assembly areas at a safe distance from each university facility. Do not leave the assembly area—university officials need to be able to determine that all personnel have evacuated safely.
In some circumstances, such as severe weather or circumstances where outdoor air becomes unsafe due to toxic or irritating substances, the university may issue a “shelter-in-place” warning, advising students, faculty, and staff to remain indoors. If a shelter-in-place warning is issued, remain inside the building. Stay away from windows and exterior doors. Remain in place until advised it is safe to leave. General guidelines for shelter-in-place locations:
Upon receiving notification of a potential emergency, the designated emergency official for the center will immediately and quickly assess the situation. Once the emergency has been reasonably confirmed, the official will, without delay and taking into account the safety of the community, determine the appropriate notification method(s) and will initiate the notification system. In most emergencies, notification will be made using email and the center’s phone paging system. Officials will not use the paging system if it is likely to compromise efforts to contain, respond to, or otherwise mitigate the emergency. The following are the notification likely to be used for different types of emergencies.
If the emergency official determines that situation is such that the community surrounding the university may also be in danger, he or she will contact local authorities to determine how the surrounding community should best be advised of the situation.
To ensure the efficacy of these emergency procedures, UI&U will assess and evaluate each of them at least once a year by testing each system. System tests (drills) may be announced or unannounced. In addition, severe weather, fire, and other evacuation drills will be conducted at least once a year at every UI&U location. Students, faculty, and staff are expected to cooperate fully with these drills.
Once a drill has been completed, the emergency official will assess the effectiveness of the drill, making recommendations for changes to emergency procedures as indicated. Note: The center emergency official is responsible for documenting each drill and drill assessment—copies of drill documentation should be forwarded to the university
 At Union Institute & University centers that occupy leased facilities with other tenants a decision to evacuate the building may also be made by building management.