50thAnniversary

FERPA

Effective July 1, 2014, as revised

Union Institute & University has a long-standing commitment to the concern for and protection of students’ rights and privacy of information. Union Institute & University complies with the provisions of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended. Students have the right to inspect, review, and challenge the accuracy of their education records.

Release of information

Directory information may be released for any purpose at the discretion of the institution. UI&U has designated the following items to be directory information: name; address(es); email(s); telephone number(s); dates of attendance; academic program(s); class standing/hours earned; major, concentration, and/or area of specialization; faculty advisor(s); enrollment status; previous institution(s) attended; and awards, honors, and/or degree(s) conferred (including dates).

If the student does not wish to have this information released for any purpose, including, for example, the student directory and press releases, he or she must inform the registrar’s office in writing at the beginning of each registration term. If the correspondence is not received in the registrar’s office at the time of registration, the above information will be disclosed by the institution for the remainder of the academic year.

Right to review records

Once enrolled, students have the right to review their educational records except those excluded by the law (e.g., medical and counseling records, law enforcement records). Requests must be made to the Registrar’s Office. The university has up to 45 days to comply with a student’s request to review her or his records. Copies of any portion of the record will be provided at cost, except transcripts of the permanent academic record, for which the University’s transcript policy will apply.

Right to Request the Amendment to Education Records

Students have the right to request the amendment of their education records if the student believes the record is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the university to amend a record should write the university official responsible for the specific education record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the university decides not to amend the record as requested, the university will notify the student in writing of the decision and advise the student of the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

Disclosure of Education Records

With the exception of directory information, student records will be treated with confidentiality. University faculty and staff have access to student records on an educational need-to-know basis. The office responsible for any particular student record is responsible for ensuring that such confidentiality is maintained. Exceptions exist for FERPA authorized disclosures without consent. Contact the registrar for a complete list of these exceptions.

Refer to the Registrar’s Office, for a complete description of student’s rights and obligations under FERPA. Students have the right to file with the U.S. Department of Education a complaint concerning alleged failures by UI&U to comply with the requirements of FERPA. Written complaints should be directed to The Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5920.