Union Institute and University

Emergency Response Plan

Effective July 1, 2014, as Revised


Emergencies, crimes, injuries, accidents, and severe weather can occur without warning at any time.  This emergency response plan outlines a framework for determining appropriate responses and includes contacts and protocols for a variety of emergency circumstances. In the event of that an emergency or crisis is confirmed at a Union Institute & University center, the designated university emergency response administrator or team at the affected center will activate the appropriate emergency plan to ensure the safety of students, faculty, staff, and visitors. In an emergency situation, all members of the UI&U community are expected to follow the directions of staff and or local authorities.

Emergency Officials

The following positions have been designated with responsibility for emergency assessment and notification at each UI&U location. A back-up position has been designated at most locations.

Location Responsible Position & Back-up Contact (Phone extension)
Cincinnati Center Director of building management Assist. V.P. for information tech 12481104
New England Center Dean Administrative Assistant 84018400
Miami Center Dean Assistant to dean 21042108
Los Angeles Center Dean 1722
Sacramento Center Dean 1518

General Emergency Procedures

The key to surviving any emergency is to remain calm and carry out a plan of action appropriate to the emergency.  Members of the Union Institute & University community are encouraged to familiarize themselves with layout of their center and all emergency procedures, so that they will know what to do in an emergency or crisis situation. Every member of the university community has a role in making Union Institute & University a safe environment. In a true emergency—act! The following general procedures are applicable to all Union Institute & University locations.

Life-Threatening Emergencies

  1. Dial 911
  2. Contact on-campus emergency official

Non-Life Threatening Emergencies

Contact on-campus emergency official


  • Sound the fire alarm
  • Evacuate the building, alerting others as you leave, if it is possible to do so safely.
  • Call 911
  • If there is smoke, keep low to the floor. Go to the nearest exit or staircase. Do not use elevators. If you are trapped, go to the nearest window—open the window if possible, then shout and wave to attract attention. Once you are outside, move to the designated assembly area away from the building to allow ready access by emergency personnel. Call 911.

Gas Leak / Hazardous Spill

  1. Cease all operations. Do not switch on lights or other electrical equipment
  2. Contact your center’s emergency official.
  3. Depending on the nature of the emergency, the official may call for evacuation or for shelter in place. (See Shelter-in Place, below.)
  4. If the official calls for an evacuation, leave the building immediately, alerting others as you go:
  5. Use the nearest exit or staircase.Do not use elevators. Once you are outside, move to the designated assembly area away from the building to allow ready access by emergency personnel. Call 911.

Tornado/Severe Weather

  • When tornado/severe weather sirens sound, take shelter in the lowest level of the building. The center emergency official should designate the in-building shelter area. Stay away from windows and doors. Remain in sheltered area until notified that it is safe to move. (See Shelter-in Place, below.)

Critical Illness/Injury

  • Call 911. Give the address and the exact location of the victim in the building.
  • Remain at the scene to direct emergency personnel.
  • Do not attempt to move the victim unless absolutely necessary.
  • At the Cincinnati center, if the victim appears to be having a heart attack, contact campus emergency official so that defibrillators may be used.

Bomb Threat

  • If you see a suspicious object, DO NOT HANDLE IT. Clear the area and call 911.
  • If you receive a bomb threat call:
  • Record all vital information provided (location, time device will go off, appearance of the device, size, name of caller or organization taking responsibility, etc.
  • If possible, note caller’s accent (if any), gender, apparent age, any background noises, caller ID number. Call 911

If you receive notice of a bomb threat from university officials:

  • Evacuate the building, alerting others as you leave.
  • Use the nearest safe exit or staircase. Do not use elevators.
  • Once outside, move to the designated assembly area away from the building to allow ready access by emergency personnel.

If you are unable to evacuate:

  • Take cover under a sturdy piece of furniture
  • Stay away from windows

Hostile Individual/Intruder

  • If you see or are notified of an individual actively causing deadly harm or threatening to cause deadly harm
  • Do not sound the fire alarm!
  • Get away if you can, as fast as you can
  • Don’t run in a straight line—use buildings, trees, cars, as cover
  • If you cannot safely leave, seek cover:
  • Lock or barricade yourself in a room
  • Stay low, away from windows, using furniture for cover
  • Be aware of alternate exits
  • If unable to run or hide, consider playing dead if there are other victims around you.
  • Once you are in a safe location, call 911, providing as many details as possible re location, number of assailants, weapons,
  • Stay hidden until police give the “all clear.”

Evacuation Assembly Areas

UI&U has designated assembly areas at a safe distance from each university facility. Do not leave the assembly area—university officials need to be able to determine that all personnel have evacuated safely.

Center Evacuation Assembly Area
Cincinnati Center Parking lot of warehouse building (across McMillan Street)
New England Center Front parking lot
Miami Center Southwest parking lot
Los Angeles Center Green space at the intersection of Centinela and Sepulveda (north end of the property)
Sacramento Center Front parking lot


In some circumstances, such as severe weather or circumstances where outdoor air becomes unsafe due to toxic or irritating substances, the university may issue a “shelter-in-place” warning, advising students, faculty, and staff to remain indoors. If a shelter-in-place warning is issued, remain inside the building. Stay away from windows and exterior doors. Remain in place until advised it is safe to leave. General guidelines for shelter-in-place locations:

  • Make sure you have a telephone or other means of communication.
  • Select a location without windows or skylights.
  • Select a location on the interior of the building, away from windows and exterior doors.
  • For tornado or other severe storms, choose a ground level location (if flooding is an issue, an upper floor location is appropriate).
  • If the emergency involves unsafe air quality and there is time to do so safely, turn off ventilation system and/or close vents.

Shelter In Place-Tornados and Severe Storms

Cincinnati Center First floor, east-west hall @ center of buildingRoom 124First floor restrooms-opposite classrooms
New England Center BasementSouth stairwell
Miami Center First floor, student computer lab (Suite 102)
Los Angeles Center Lobby area of UI&U suite
Sacramento Center room (large class/meeting room at mid-point of suite)

Emergency Assessment & Notification Procedure

Upon receiving notification of a potential emergency, the designated emergency official for the center will immediately and quickly assess the situation[1]. Once the emergency has been reasonably confirmed, the official will, without delay and taking into account the safety of the community, determine the appropriate notification method(s) and will initiate the notification system. In most emergencies, notification will be made using email and the center’s phone paging system. Officials will not use the paging system if it is likely to compromise efforts to contain, respond to, or otherwise mitigate the emergency. The following are the notification likely to be used for different types of emergencies.

  • Severe weather: Building occupants will be notified by the emergency official via email and phone paging. Occupants will be advised where to take shelter within the building: ground floor for tornados and severe weather, upper floor if flooding is likely.
  • Fire: Trigger fire alarm and evacuate immediately. (Anyone seeing a fire should trigger the alarm—do not wait for an emergency official to do so.)
  • Gas leak/chemical spill: Building occupants will be notified by the emergency official via email and phone paging. They may be advised to evacuate, or to shelter in place, depending on the nature and location of the incident.
  • Bomb threat: Building occupants will be notified by the emergency official via email and phone paging. Notification will include the location of the alleged bomb, if known. Occupants will be advised to evacuate immediately, and may be advised to avoid the area of the building where the bomb may be located.
  • Shooter/dangerous intruder: Building occupants will be notified by the emergency official via email and phone paging. Notification will include location of intruder. Occupants will be advised to evacuate immediately if they can do so safely or to take shelter inside the building.

If the emergency official determines that situation is such that the community surrounding the university may also be in danger, he or she will contact local authorities to determine how the surrounding community should best be advised of the situation.

Testing Emergency Procedures

To ensure the efficacy of these emergency procedures, UI&U will assess and evaluate each of them at least once a year by testing each system. System tests (drills) may be announced or unannounced. In addition, severe weather, fire, and other evacuation drills will be conducted at least once a year at every UI&U location. Students, faculty, and staff are expected to cooperate fully with these drills.

Once a drill has been completed, the emergency official will assess the effectiveness of the drill, making recommendations for changes to emergency procedures as indicated. Note: The center emergency official is responsible for documenting each drill and drill assessment—copies of drill documentation should be forwarded to the university

[1] At Union Institute & University centers that occupy leased facilities with other tenants a decision to evacuate the building may also be made by building management.