Union Institute and University

Use Of University Facilities

Effective September 20, 2010
It is the policy of Union Institute & University that the safety of individuals using university facilities is paramount. To that end, the university has established procedures and standards for use of its facilities, including access, general standards for behavior, reporting of injuries and criminal incidents, and timely warnings of dangerous situations.

Union Institute & University Facilities

All university-operated centers occupy leased space—either in a stand-along building (Cincinnati and Brattleboro) or suite(s) within a building having other tenants. As a general practice, students and employees have access to these facilities during normal  business  hours (typically 8 a.m. to 6 p.m., Monday through Friday). Some facilities are open on evenings and/or weekends for classes and/or academic residencies. Hours of operation are posted at each location. There may be facility-specific rules and restrictions, determined jointly by UI&U, the building’s owner, and/or state and local regulations. Individuals having questions about access or use of a specific facility should contact the facilities director (Cincinnati center) or the responsible center administrator.

General Standards for Use of UI&U Facilities: Centers, Course Locations, and Temporary Off-Campus Locations
In addition to its permanent centers in Cincinnati, Ohio; North Miami Beach, Florida; Los Angeles and Sacramento, California; and Montpelier and Brattleboro, Vermont, UI&U also offers classes and holds academic meetings at other locations. These off-campus locations are considered to be university facilities during the times they are in use by UI&U. The following use standards apply to all university-operated facilities, permanent and temporary:

  • Individuals using a university-operated facility shall behave appropriately at all times—they shall not engage in any behavior that is threatening, dangerous or harmful to self or others, disruptive to the learning or work environment, or damaging to university property or property of others.
  • Students and visitors at UI&U facilities are expected to cooperate with university personnel as they carry out their duties, and to abide by any location specific requirements regarding access (such as wearing employee or visitor badges, front-desk check in and out, etc.)
  • Personal property is not covered under Union Institute & University’s insurance policy: Personal vehicles should be locked, and personal property secured in offices or desks.
  • No firearms or other weapons may be brought onto university property; with the exception of students or employees who are commissioned police officers and required to carry a weapon while on or off duty.
  • Tampering with wiring, electrical equipment, sprinkler systems, fire extinguishers, fire alarms or any other safety equipment is prohibited.
  • Smoking is not permitted in any university facility, or within 30 feet of any exterior door of a university facility. (Smoking rules at off-campus facilities may vary.)

General Safety Suggestions

Union Institute & University does not have a police force or security department. Security personnel at UI&U facilities are not commissioned police officers—they have no authority to arrest; nor are they qualified to administer medical services. Security personnel are required to call 911 in an emergency situation and to report criminal activity to university officials and to local law enforcement offices.

All individuals visiting university facilities are expected to take reasonable steps to ensure their own safety. To that end, the university offers the following general safety suggestions:

  • Avoid walking alone, particularly after dark. If walking alone is unavoidable, be aware of your surroundings. (At most university locations, security personnel are available during operating hours to escort students if requested.)
  • Do not leave personal property unsecured or unattended.
  • Keep your vehicle locked, and do not leave personal items in view.
  • Offices, workstations, and classrooms should be locked when not in use.
  • Be aware of suspicious persons and activities. If you observe someone or something suspicious, notify building security and/or local law enforcement authorities. In an emergency, dial 911.

Facility Contact Information

If calling from any UI&U telephone, dial the extension number.

Center Contact Person Contact
Cincinnati Center Facilities Director Extension 1248; (513) 487-1248
Montpelier Center Dean Extension 8726, (802) 828-8500
Brattleboro Center Director Extension 8408, (802) 254-0152
Marlboro Center Dean Extension 8401; (802) 254-0152
North Miami Beach Center
(including area course locations)
Dean Extension 2104; (305) 653-7141
Los Angeles Center
(including area course locations)
Dean Extension 1722; (323) 926-8326
Sacramento Center
(including area course locations
Dean Extension 1525; (916) 564-3100

Reporting Injuries

Any injury that occurs to a UI&U employee while at a university facility or while conducting university business at any other location must be reported to the Human Resources office in Cincinnati, Ohio. If a student or guest is injured while participating in a university-sponsored activities, he or she should report the injury to the provost. The individual may be asked to submit a completed Accident/Incident report.

Reporting Criminal Incidents

In accordance with Federal regulations and in keeping with Union Institute & University’s philosophy of concern for its students, faculty, staff, and visitors, any individual who is a victim of criminal activity or who observes such activity occurring at a university-operated facility or at a university sponsored event occurring off campus is strongly encouraged to report the incident to a university representative as well as to local law enforcement.

If an emergency situation exists, the victim or witness should call 911. In non-emergency situations, the victim or witness may elect to report the incident to a university administrator, who will, in turn, contact local law enforcement.

Criminal incidents and activities should be reported to the appropriate facilities contact, as listed above. Criminal activities may also be reported to security personnel at UI&U facilities, where applicable. Security personnel at UI&U facilities are not commissioned law enforcement officers; they have no authority to make arrests.

A written report of all criminal incidents should be filed with the chief financial officer (CFO) within forty-eight (48) hours of the occurrence. For criminal incidents occurring at university-sponsored events held off-campus (such as a seminar or reception), the university employee with on-site responsibility for the event (such as the faculty convener of a seminar) is responsible for filing the report to the CFO. The CFO, in consultation with the president and/or other appropriate personnel, will determine whether additional university investigation of the incident is necessary, whether any disciplinary actions against an employee or student are warranted, and/or if the incident is such as to call for a warning to the university community. University investigations and/or disciplinary actions are separate from actions that may be taken by law enforcement agencies.

Annual Campus Crime Report
In September of each year, the university publishes on the university’s Web site a report of criminal incidents occurring in the previous calendar year. The report is available to employees, students, prospective employees, and prospective students.


It is the policy of UI&U that the university will report, to the appropriate law enforcement agency, any alleged crimes of which it is made aware. Individuals reporting crimes to the university cannot be assured confidentiality in such reports.

Under the provisions of the Family Educational Rights and Privacy Act (FERPA), as amended in 2000, Union Institute & University has the discretionary authority to disclose to a victim of a crime of violence the final results of any disciplinary action taken by the university against the person accused of the crime. The victim may not disclose this information to any third party. The university may release certain information regarding the final results of a disciplinary hearing to the general public if the hearing was related to a crime of violence for which an individual was found to be in violation of university rules or policies regarding such crimes. If results are released by the university, only the individual’s name, the violation committed, and the sanctions imposed by the university against the individual.

Timely Warnings

A crime alert will be prepared whenever the university receives a report of a crime against a person or a particularly threatening crime against property that appears to represent an ongoing danger to the safety of students, faculty and staff. Alerts may result from reports from local law enforcement or from reports by members of the UI&U community. Every attempt will be made to distribute the alert within 12 hours of the time the incident is reported; however, the release is subject to the availability of accurate facts concerning the incident. Alerts are distributed to offices at the center and via email notification to students enrolled at the center and faculty who work off-site.

Alerts may ask for information that might lead to arrest and conviction of an offender when violent crimes against persons or major crimes against property have been reported to the police. An alert may include crime prevention tips, or information about special precautions to be taken until the specific crime has been resolved.

Each alert will include the following information:

  1. A succinct statement of the incident, including date and location of the occurrence.
  2. Possible connection to previous incidents, if applicable.
  3. Physical description of the suspect.
  4. Composite drawing of the suspect, if available.
  5. Date and time the bulletin was released.
  6. Other relevant and important information